Updated: Mar 31
In today’s workplace, it is impractical for employees to store all their files on a single hard drive. A lot of people need access to files and information when they are away from their desktop computers. They also need to share work and collaborate on projects with other members of the team. For business owners, backing up files while they are away from their office or home can be a challenge, but it can be accomplished by using the cloud.
Dropbox is an option for companies that need a cloud system to store their growing data and files. Before you begin using Dropbox, it’s important to understand what the service provides and how it can benefit you. Here’s a guide to get you started.
What is Dropbox?
Dropbox is a cloud service that enables users to store, sync, and share files online. It allows users to back up important files and then access them from numerous locations. With Dropbox, you can store your files in one organized place, and easily share them with anyone by sending them a link. Dropbox also offers features such as automatic syncing, version history, and collaboration tools that make it a popular choice for individuals and businesses alike.
With products like cloud storage and sharing, eSignature, document tracking and backup, Dropbox helps you simplify your work and life.
Key benefits of Dropbox
Dropbox offers a wide range of features, and the 9 biggest benefits are listed below.
1. Store and sync your files
You can store your files, organize them, and access them from any device. You'll have one central location for all your digital media that you can access anytime, anywhere.
2. Share your files securely
You can share files of any size with anyone. The best part is that the receiver does not need a Dropbox account to receive files. Dropbox is a popular file sharing and storage service that promises safekeeping of your files. It is good for keeping your files private with its built-in features.
3. Real-time content collaboration
Dropbox helps your team keep content in sync and shareable. You and your team members can share meeting agendas, project outlines, and other information using the Dropbox's content collaboration platform. Also, you can easily add images, video, and even code to team projects.
Second, paper's content collaboration and document editing allow you to share all types of content with project partners in a single document.
Furthermore, you can leave comments on specific document sections and tag team members who will receive notifications when you have left feedback.
4. Backup your files anywhere, anytime
Dropbox automatically backs up all your files, so you never have to worry about losing them. To use Dropbox, simply install the Dropbox program on your computer and place folders containing important documents into your Dropbox folder.
5. Send and transfer large files
Dropbox allows you to share large file types with anyone on any device. To do so, create a shared link. Dropbox Transfer enables you to send files up to 100 GB (or 250 GB with the Creative Tools Add-On) without eating into your Dropbox storage.
Dropbox offers 2 GB of free storage for its free accounts. However, you can upgrade to 3 TB (3,000 GB). You can save large files you’ve created on your computer to Dropbox and move files from your mobile device to free up space on it. For example, you could store all your photos in Dropbox to free up space on your phone.
7. Dropbox Rewind
People often accidentally delete files from their hard drives, especially when cleaning out large batches of files they think they don’t need.
Dropbox Rewind is a tool that allows users to undo multiple changes at once, especially in the event of a data-loss incident such as a virus infecting your account. Therefore, you can recover files that were deleted in Dropbox.
8. You can work offline
Dropbox can be used to mark any file or folder that you need to always access. If you know you will be without internet access, your files will stay synced on your hard drive until you change the setting. It is compatible with mobile devices as well. While online backup has many benefits, offline abilities add convenience and functionality.
9. Offer integrations with other business tools
Dropbox integrates with all your other software applications, centralizes your data, and facilitates more efficient collaboration. The Dropbox app integrations provide different benefits.
Provide creative partners with integrations, making it easier to collaborate and thus increasing client satisfaction. Partners are Adobe Creative Cloud, Canva, WeVideo, and more.
Make your distributed team more efficient by integrating its platform with popular collaboration apps like Zapier, Asana, and Trello.
Integrated workflows are key for distributed marketing and sales teams. They provide some useful marketing app integrations such as Salesforce, Zoho CRM, and amoCRM.
Sign any document – from contracts to employment agreements, NDAs, and more – in just minutes using Dropbox eSignature. For instance, Dropbox Sign allows users to receive and send legally binding eSignatures with files. Dropbox Sign and Dropbox integration increases efficiency, allowing you to send invoices and contracts, manage your business and stay organized. (As of October 25, 2022, HelloSign has been renamed to Dropbox Sign.)
Get Dropbox Business with up to 50% funding support from PSG
Overall, Dropbox Business is a file sharing package that enables SMEs to collaborate on projects and share files at an affordable price. The Productivity Solutions Grant (PSG) helps SMEs that are keen to improve their productivity by adopting pre-approved information technology solutions to enhance their business processes. With up to 50% funding support, PSG is a helpful tool for companies seeking to put digitalization efforts into action.
For eligible employers, you may receive up to $10,000 in SFEC
The SkillsFuture Enterprise Credit (SFEC) provides incentives for employers to invest in enterprise transformation and the capabilities of their employees. Eligible employers will receive a one-off S$10,000 credit to cover up to 90% of out-of-pocket expenses on qualifying costs for supportable initiatives, over and above the support levels of existing schemes. Thus, you can save even more on this Dropbox Business package.
Make your teams more productive and your content safe
Acc Pro (Singapore) is a pre-approved vendor under Productivity Solutions Grant (PSG). Get an overview of how Dropbox Business can help you with cloud storage and backup, file sharing, team collaboration, and digital transformation. For more information about Dropbox Business PSG Package, contact us today.